Integrated Workplace Management
Developed by Manhattan
CenterStone Software, CenterStone® is an invaluable
tool for Space Management (similar to the conventional CAFM systems)
as well as for many additional built-in software capabilities -
Asset Management, Lease and Portfolio Management, Operational Management
and Project Management.
CenterStone® provides the ability to plan
and manage the corporate workplace with the leading web-based integrated
workplace management solution for a modest monthly subscription
fee based on the number and types of users. Staff and vendors can
log in to the browser globally and use it. Access can be hierarchically
established with passwords. Use of the software is very user friendly
- if you can use a browser you can use the system. Therefore there
is very little training necessary to get up and running.
Ease of Use:
The CenterStone system was developed for use by at least
three levels of users. The facilities staff and those who will be
actively putting in information and using the administration portion
of the system, executives that will be interested in looking at
the reports (over 100 built-in plus a report wizard) and the corporate
user that perhaps doesn't even realize they are using CenterStone
because to them it looks like their own corporate web page when
they e.g. enter a service or move request, schedule a conference
room, check to see when their work order will be completed, find
where someone else sits.
Ease of Implementation:
Whether your drawings and documents are in boxes or in another system
format they can be easily entered into the system. All of the modules
are active and ready for you to bring on line as soon as you have
a user name and password. Facilities First will assist you with
professional services to set up your data system and processes in
conjunction with Centerstone Software who will do any software engineering
connections or customization you may request. Should you need to
save out drawings or reports the program allows easy conversion
and one-button ease to convert/download to PDF, Excel Spreadsheet
and a number of other applications.
IT Considerations:
The system allows integration with other business management systems
such as Oracle and SAP and other systems like Maximo etc. Being
web based (rather than web enabled) means that it can accept and
return electronic information to the extent that you and your company
choose. It also can send automated emails and other notifications
and information cross platform. The application is typically provided
as an ASP with security levels sufficient that a number of large
financial, banking and military institutions have been satisfied.
If the ASP provision is a concern other solutions can be discussed.
The ASP provision is an advantage in being a backup for business
continuity purposes and ease of updates to the software being deployed
at no extra charge as they are developed and tested rather than
expensive version updating.
Space Planning and Moves
(traditional CAFM on the internet): A full relational
database is provided for drawings, human resources information and
planning/moving purposes. The system does not require AutoCAD trained
specialists. Drag and drop changes may be recorded for moves, adds
and changes and full chargeback allocation reports for departments
are easily seen graphically and processed for invoicing. Record
AutoCAD drawings may be saved in the documents section.
Lease Management:
Fields are available for tracking all lease and sublease information
and customizable alarms for various reminders when leases will change
or be up for renewal. Likewise the graphic information and space
database allows easy summary calculation based on square footage
or headcount with various ways to customize or sort anomalies. Leases
can be stored as documents as well as the lease summary information
extracted for any given space/location.
Operations and Ticketing:
If your interest is in automating your preventive maintenance or
sending work orders to the appropriate vendor or in-house worker
the system provides a very capable engine to do this. You also may
have a dashboard at whatever level interests you whether you are
supervisor of Operations and Maintenance or the CFO. Service requests
from users come in to a queue to be approved or changed by the person
you designate for the task to become workorders. Work order tickets
can be assigned or auto-assigned depending on your preference. Technicians
simply fill out a final form online to describe what they did and
any other information you choose to collect. Users can track their
work order and evaluate satisfaction levels if you would like to
offer that opportunity.
Asset Management:
Whether your interest is in keeping records on a chiller, a projector
or lap tops assigned to employees the system allows you to gather
this information and assign it to an entity if you choose. You can
track manufacturing equipment and records. It also will allow you
to track ergonomic equipment and drag and drop graphically if you
are moving that individual. Asset tracking is limited only by your
interest and the desired value proposition for the time required
to enter and keep the data current.
Project Management:
Imagine a tool that allows you to track a discussion on an important
item so that you don't have to sort through your emails to find
the thread. The system also has a full project scheduling system
comparable to Microsoft Project built in. You can save documents
and contracts and track budgets and action items or minutes and
have them auto e-mailed or merely post them to the system to be
viewed through a browser. You can save a roster of individuals involved
in the project as well as many other features.
Other Integration:
You may connect the system with other systems if desired for human
resources information etc. and exchange two ways or one way. HR
can send you a list of new hires and you can automatically generate
work orders to IT, all the vendors and in house people involved
in preparing the offices or labs. There is a tool included in the
software to establish your automated processes depending on how
you choose to do it in your company. IT and Telecom can use this
tool for ticketing and asset management as well. You can track schedules
for conference rooms and equipment. Everything is accessible 24x7
from anywhere on the globe.
Wouldn't you like to see a demonstration? Click
here to send an email with your information so we can schedule
an individual web demo or in person demo to address your specific
interests and questions. We can also address your questions about
costs and implementation.
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Contact
Us
phone: 650-691-7944
fax: 650-691-6866
email: info@facilitiesfirst.com
Address
1400 Terra Bella, Ste B
Mountain View, CA 94043
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